Every funded deal posts a journal entry the same night. Floorplan curtailment shows up on a calendar before it surprises you. Payables reconcile nightly. Sales-tax engine knows all 50 states. You stop re-keying and start reviewing.
These didn't come from a software RFP. They came from sitting next to office managers at 7pm on the 3rd of the month, watching them re-key the same data into three systems. Louie was built to kill each one.
Deal funds in the DMS. Office manager opens QuickBooks. Types it in. Mistakes happen, accounts don't balance, deal jacket disagrees with the trial balance.
The lender's interest invoice arrives the 1st. You realize 14 units curtailed last week. You weren't tracking aging. Cash goes out you didn't plan for.
Out-of-state delivery, dealer-trade rebate, manufacturer incentive — taxed wrong. State auditor finds it 18 months later. Penalty plus interest.
Parts vendor invoice arrived two weeks ago. Advisor never forwarded it. You find it during month-end. Late fee + strained vendor relationship.
You have a brittle CSV export that feeds your accounting system. DMS updates a field. Export breaks. You spend three hours on the phone with support.
14 days of late nights. Bank rec doesn't tie. F&I reserve schedule disagrees with the deal jacket. Owner asks "where's the P&L?" on the 15th.
Everything below is built, in the demo, and runs against your DMS data the moment you connect. No per-user fees, no "accounting module" upgrade SKU — your rooftop license covers every desk in the office.
Every funded deal posts a complete journal entry: front-end gross, back-end gross, F&I reserve, holdback, doc fees, tax. Routes to your chart of accounts; preview before final post.
Live view of every unit's days-in-stock, curtailment trigger date, and projected interest charge. Aging stratified across Ally, NMAC, Westlake, FloorPlan Xpress.
County-level rates, trade-in offset by state, OTD-vs-cap-cost rules, out-of-state delivery handling, dealer-trade rebate treatment. Calculated at funding, audit-ready.
Vendors email invoices to a dealership address. OCR extracts amount, vendor, PO. Routes to approver with one-click approve/reject. Posts to AP on approval.
Standard 30/60/90/120 aging, with the twist that customer-owed receivables (we-owes, dealer-trades, factory holdback) all surface in one view. Auto-flagged when collections action recommended.
Nightly Plaid pull. Match-rule engine auto-clears the 95% of transactions that are routine deposits, ACH withdrawals, and floorplan interest. You only review exceptions.
Every pay plan modeled: front-end %, back-end %, unit bonus, mini-deal floor, spiff stacking, manager overrides. Calculated nightly; salesperson can see live earnings to-date.
Lender reserve statements imported, matched to the funded-deal ledger, variances flagged. The schedule that always disagrees with the GL — now agrees automatically.
Standard close checklist (bank rec, AP cutoff, F&I reserve tie, depreciation, accruals) with status auto-updating as nightly automations complete. Owner P&L on the 4th, not the 15th.
Below is exactly what a controller's mid-week GL day looks like inside Louie. Same workflow runs every week, every rooftop, every controller.
Modeled on a single-rooftop new-car store with ~150 units/month and 90 floorplan units.
Coffee on, dashboard open. Overnight ingest posted yesterday's 6 funded deals to the GL. 3 exceptions flagged for review (1 OOS tax, 2 reserve tie variances).
Click the 3 flags. OOS tax was a Texas delivery — confirm. Reserve variances are timing — accept. 8 minutes total.
17 invoices in the inbox, 14 auto-matched to PO, 3 need approval. Texted to GM, approved by 8:35. Posted to AP automatically.
Curtailment calendar: 2 units curtail Friday ($1,140 interest), 5 units in the danger zone (>75 days). Notified GM.
Plaid pulled overnight. 142 transactions auto-matched. 4 unmatched: 2 manager checks (approve), 1 ACH return (post reversal), 1 deposit slip mismatch (flagged for office).
Mid-pay-period preview report sent to all 12 salespeople. No surprises by Friday — they see exactly what they've earned.
Daily owner dashboard auto-sent at 11:30: gross WTD, F&I PVR, floorplan exposure, AP aging, projected P&L for the month.
You're at lunch on time. Wednesday is no longer the day that ate the office.
Same rooftop. Same vendors. Same lenders. The difference is whether your office manager spends the day re-keying or reviewing.
| Task | Old way (DMS export + QuickBooks) | Louie way |
|---|---|---|
| GL entry on funded deal | Manual re-key, ~6 min/deal | Auto-posted overnight; review exceptions only |
| Floorplan tracking | Spreadsheet updated weekly | Live calendar with curtailment countdowns |
| Sales tax | Memorized + DMS default + occasional surprise | 50-state engine, county-level, OOS-aware |
| Vendor payables | Sitting in 5 advisor inboxes | Central inbox + OCR + approval routing |
| Bank reconciliation | 2-day manual match at month-end | Nightly Plaid + auto-match; exceptions only |
| F&I reserve tie | Always disagrees, always 3 hours to fix | Auto-matched to lender statements; variances flagged |
| Month-end close | 14 days, late nights, owner P&L on the 15th | 4 days, normal hours, P&L on the 4th |
We claim: the simulation engine models month-end close compression from 14 days to 4 days and floorplan interest reduction of ~$8K/rooftop/month at typical aging profiles. Derived from 3.7M+ AI deal simulations and modeled DMS exports. Full methodology at /money.
We don't claim: every rooftop will see identical numbers. DMS-side data hygiene, lender mix, store volume, and prior process discipline vary. The mechanism is mechanical: automation collapses re-keying and surfaces exceptions earlier, so reviewers spend less time finding things and more time deciding things. The size of the lift depends on your starting baseline.
$9,995 one-time license per rooftop. Every controller, every office desk, every nightly run included. No per-entry fees. No "accounting module" upgrade SKU. You own the platform.